1. Calendly
Calendly remains one of the most popular scheduling tools in 2025, offering automated bookings, reminders, and integrations with Zoom, Microsoft Teams, and Google Meet.
2. Acuity Scheduling
Acuity Scheduling by Squarespace offers advanced scheduling with client self-booking, customizable reminders, and calendar syncing.
3. Square Appointments
Square Appointments combines scheduling, reminders, and payment solutions, making it ideal for salons, spas, and small service-based businesses.
4. Setmore
Setmore offers a free plan with scheduling, reminders, and team management features—perfect for growing businesses.
5. 10to8 (Sign In Scheduling)
10to8 helps reduce no-shows with SMS and email reminders, two-way chat, and powerful integrations with CRM systems.
6. SimplyBook.me
SimplyBook.me is highly customizable, offering online booking portals, branded apps, and HIPAA compliance for healthcare businesses.
7. Appointy
Appointy supports online bookings, staff scheduling, reminders, and even social media integrations like Facebook and Instagram.
8. Zoho Bookings
Zoho Bookings integrates seamlessly with Zoho CRM and other Zoho apps, offering automated reminders and business reporting.
9. Bookafy
Bookafy provides scheduling for individuals and teams, video meeting integrations, and customizable client notifications.
10. Vagaro
Vagaro is tailored for salons, spas, and fitness centers with scheduling, reminders, payment processing, and customer loyalty features.
How to Choose the Right Appointment Scheduling Software
When selecting the best appointment scheduling software in 2025, consider:
- The size and type of your business.
- Whether you need team scheduling or individual booking.
- Communication channels (SMS, email, WhatsApp, push notifications).
- Integration with payment systems and CRMs.
- Compliance (e.g., HIPAA for healthcare).
- Pricing and scalability as your business grows.
Conclusion
The best appointment scheduling software in 2025 helps businesses streamline bookings, improve client communication, and minimize missed appointments. From healthcare providers to salons and consultants, these tools offer powerful features to save time and increase efficiency.
This article has been written by Hire Tech Firms. On Hire Tech Firms, you’ll find expert reviews, comparisons, and resources to help your business choose the right technology solutions.