1. CampMinder
CampMinder is one of the most established and trusted solutions for camp management. It provides a cloud-based platform that streamlines every aspect of camp operations—from registration to staff management.
Key Features:
- Online registration and form collection
- Staff onboarding and HR tools
- Financial reporting and camper communication
Best For: Large summer camps and educational programs.
2. Active Network Camp & Class Manager
Active Network offers a robust platform that helps camp directors manage registrations, payments, and schedules efficiently.
Key Features:
- Online registration and payment gateway
- Email automation and reporting tools
- Mobile-friendly dashboard for staff and parents
Best For: Community centers and sports camps.
3. CampSite
CampSite is a comprehensive camp management software offering customizable tools for registration, billing, and staff hiring.
Key Features:
- Customizable registration forms
- Bunk scheduling and attendance tracking
- Parent dashboards for easy communication
Best For: Overnight and day camps seeking a flexible system.
4. Regpack
Regpack provides a dynamic registration management system ideal for camps and events of all sizes.
Key Features:
- Conditional form logic and custom workflows
- Payment automation
- Real-time analytics and reporting
Best For: Camps with complex registration processes.
5. CampBrain
CampBrain is a reliable, user-friendly camp management software that covers all major operational areas—from camper registration to housing assignments.
Key Features:
- Camper and staff databases
- Online payments and financial tracking
- Secure data management
Best For: Traditional, religious, and academic camps.
6. Sawyer Tools
HiSawyer (formerly Sawyer Tools) provides a modern platform designed for activity providers and camp organizers.
Key Features:
- Streamlined registration and class scheduling
- Built-in payment processing
- Marketing and communication tools
Best For: Creative and educational camps offering multiple sessions.
7. UltraCamp
UltraCamp is a feature-rich solution designed to simplify the complexities of camp registration, billing, and communication.
Key Features:
- Family accounts and flexible pricing options
- Staff management tools
- Secure document storage
Best For: Camps managing large groups and multiple sessions.
8. CampDoc
CampDoc is a health-focused camp management solution that ensures compliance, safety, and organization.
Key Features:
- Digital health records and forms
- Online registration and payments
- Emergency contact management
Best For: Camps prioritizing health and safety compliance.
9. Enrollsy
Enrollsy is a modern enrollment management platform designed for camps, schools, and enrichment programs.
Key Features:
- Custom forms and data collection
- Automated billing and recurring payments
- Parent communication tools
Best For: Smaller camps looking for an intuitive, budget-friendly solution.
10. SmartRec by Amilia
Amilia SmartRec provides a seamless way to manage registrations, memberships, and online camp stores all in one platform.
Key Features:
- Integrated online store and e-commerce tools
- Real-time scheduling and reporting
- Mobile access for parents and administrators
Best For: Camps that sell additional gear or merchandise.
How to Choose the Right Camp Management Software
Selecting the right software depends on your camp’s size, budget, and unique requirements. Consider the following factors:
- Ease of Use: The platform should be intuitive for both staff and parents.
- Scalability: Choose software that can grow with your camp.
- Customization: Look for flexible registration and reporting options.
- Integration: Ensure it integrates with payment gateways, CRMs, and email tools.
- Support: A responsive support team is crucial for a smooth experience.
Final Thoughts
The best camp management software in 2025 helps camp organizers save time, reduce errors, and create a better experience for campers and parents alike. Whether you choose CampMinder for comprehensive features or Regpack for flexibility, these tools empower you to focus more on creating memorable camp experiences and less on admin work.
This article has been written by Hire Tech Firms — your trusted platform for discovering top software providers, tech companies, and digital solutions to help your organization thrive.